Overview

Live snapshot of cash position, receivables, payments queue and this month's P&L. Everything you'd glance at first thing in the morning.

Outstanding receivables

Rs —

Invoices sent, not yet paid

Payments queued

Rs —

To pay this week

Net profit this month

Rs —

After VAT & tax · combined

Last validated month

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Snapshot on file

Quick actions

Where you spend most of your time.

📥

Upload bank CSV

Drop the MCB statement → expenses auto-categorised

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Review invoices

Sent, paid, overdue — at a glance

💸

Payments inbox

What your team asked you to settle

📊

P&L this month

Share-ready monthly breakdown

Invoicing overview

Outstanding receivables, monthly run-rate and the next batch to send.

Sent — awaiting

Rs —

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Overdue

Rs —

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Paid this month

Rs —

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Draft

Rs —

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Onboarding checklist

① Paste supabase/INVOICE_TABLES.sql in Supabase SQL editor — creates tables & counters (YN 1640, ND 2291).

② Paste supabase/IMPORT_CUSTOMERS.sql — imports the 64 cleaned B2B clients from your QB export.

③ Verify yanature.com on Resend (3 DNS records, ~10 min).

④ Pick a month → Generate batch → preview each invoice → Send all.

All invoices

Every invoice ever generated, with status (draft / sent / paid / overdue) and a one-click "mark paid" when a client confirms by email.

Invoices

Waiting for the first generated batch…

Customers

Your B2B clients — name, billing address, BRN, VAT no., default company and the email each invoice is sent to.

Client database

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Invoice —

Invoice details

Line items

Subtotal (incl. VAT)

Rs —

— · VAT @ 15%

Activity

Reconcile payments

Upload your monthly bank statement CSV. The system finds each credit, matches it to an open invoice (by number → client → amount), and you confirm in one click. When the bank reference doesn't match, you map it manually from a dropdown.

1 · Upload bank statement

CSV in your usual MCB format. Drag & drop or click to browse.

Drop your bank statement CSV here

or click to choose · we keep only the CREDIT side for invoice matching

2 · Review matches

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Total invoiced this year

Rs —

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Outstanding

Rs —

Sent & not yet paid

Overdue

Rs —

Past due date

Paid this year

Rs —

Settled invoices

All invoices for this client

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Billing details

Payments inbox

Everything your team submitted via the shared link. Approve to move to the "To pay" queue, or reject.

New submissions

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To pay

Approved payments waiting for you to settle. Mark as paid once the transfer is done — the entry then drops into the Paid history and feeds your Expenses report.

Queue

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Paid

History of payments you settled this year, oldest at the bottom.

Settled payments

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Submit link

Share this URL with your team. They drop the payments you need to make (vendors, freelance guides, refunds, anything) and you process from the inbox.

Public submission URL

No login required for the form. Each submission lands in your Inbox above, with the submitter's name, the amount and the reason.

Team

People with read access to Yanature Accounts. Associates see validated reports and the P&L but cannot modify any data — they are read-only.

Members

Read-only · feature wiring up next

Today the platform only has one role: admin (you). To add a viewer associate we need:

① An acc_team table in Supabase (email + role).

② RLS policies that let viewer read but not write — implemented one table at a time so we don't break anything live.

③ A "Sign in" toggle that hides write controls when the logged-in user is a viewer.

Say the word and I wire it. Want a Supabase magic-link sign-up flow, or do you prefer to create the associate accounts manually (most secure)?

Generate batch

Pull the month's INVOICE bookings from YN + ND, preview each invoice grouped by client, then download CSV or send PDFs. Numbers continue your QB series automatically.

1 · Pick the period

Yanature and Nature Discoveries are generated together.

Service month

Invoice date

Defaults to 11th of next month

Due date

Invoice date + 30 days

Yanature next #

Nature Discoveries next #

QuickBooks Online connections

Connect each company once. Tokens auto-refresh forever.

Checking connection status…

2. Yanature

Preview — what will be in the CSV

Save batch to database

Persists every invoice into Supabase with status draft. After save, head to All invoices to send PDFs and mark paid.

3. Nature Discoveries

Preview — what will be in the CSV

How this works

The dedicated Yanature Accounting Master Google Sheet pulls each month's bookings from YN + ND, keeps only rows where MODE OF PAYMENT contains "INVOICE", and exposes a clean Web App for this site to read.
Click Load bookings → app refreshes that sheet's bookings_YYYY-MM tab live, then renders the invoice preview.
For OTAs (Viator, GYG, etc.) the REF column is the ItemDescription (voucher). For local agencies without a REF, the NAME is used.
Download the CSV per company → upload into QuickBooks. The app logs every generated invoice in the invoices_log tab.

⚙ ONE-TIME SETUP — create the Accounting Master sheet

Create a new blank Google Sheet, name it Yanature Accounting Master.
Inside it → Extensions → Apps Script.
Replace the default Code.gs with the file Claude provided (YanatureAccountingGas.gs on your desktop).
Save, then from the editor toolbar select function setup → Run (authorise when prompted).
Run function installDailyTrigger once (sets auto-refresh at 3am).
Deploy → New deployment → Web app → Execute as: Me, Who has access: Anyone → Deploy. Copy the Web app URL.
Click ⚙ Settings in the sidebar here → paste that URL → Save.
Click Load bookings. Done — fully automated from now on.

Monthly expenses

All debits (money out) from your bank + credit card. Each line is auto-categorised; override anything you need.

1. Pick company & upload CSVs

Yanature has bank + credit card. Nature Discoveries has bank only.

Bank statement CSV — Yanature

MCB-style export (Transaction date, Description, Debit, Credit, Balance)

Credit card statement CSV (Yanature only)

MCB-style export. Used to expand "Card Repayment" lines from the bank.

2. Summary

Filter month

Filter category

View

How auto-categorisation works

Each transaction's description is matched against keyword rules (e.g. "Net Salary"→WORKFORCE, "Loan Principal"→ADMIN, "Emtel"→PHONE, "Drone one o one"→MARKETING). You can override any row with the dropdown — your overrides are saved per-description in your browser, so next month's matching transactions inherit the right category automatically.

Card Repayment expansion: when the bank shows a single line like "Credit Card Repayment", the app looks at the CC CSV you uploaded and replaces that line with the actual purchases (Stripo, Cloudflare, InVideo, OpenAI…). Each is categorised individually.

Monthly income

Revenue of the month from your booking sheets (YN + ND), including invoices (not yet paid) and direct/OTA payments. Auto-pulled from the Yanature Accounting GAS — no upload needed.

Pick the month

Uses the same GAS as the Invoices view.

Service month

Company

Add additional income

Income not in your booking sheets — events, side services, one-off invoices. Counts toward the month's turnover and P&L.

Service month

Company

Method

Source / Description Amount (Rs)

Income summary

Customer / Source	Revenue (Rs)	Pax	Bookings	Payment

Monthly ledger

The accounting truth — edit each row directly, mark PAID/NOT PAID, move bank payments across months. Recurring rows auto-prefill from your template.

Company

Month

Ledger rows

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Saved —

Bank txns

No CSV uploaded yet

Upload a bank CSV to start matching txns to ledger rows.

Assign bank txn

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Target month Target row

Reports

Validated monthly summaries. Each card is a frozen snapshot — click for the full breakdown with charts. Re-validating a month from Expenses/Income overwrites the snapshot. Share this view with your associates for full visibility.

Trend — last validated months

Revenue (green), expenses (red), net profit (blue line).

All validated reports

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Report detail

Profit & Loss

Monthly financial report — Yanature + Nature Discoveries. Built automatically from validated Income and Expenses snapshots.

Year

Company

Profit & Loss

Net profit for —

Rs —

Income —

Expenses —

Expenses

Where your money is going

Yearly P&L

Validated data only — validate a month from Income/Expenses to populate.

Add manual entries

Set the shared fields below, then paste a name-amount list OR fill rows manually.

Settings

Configure the accounting Web App URL. Stored locally in your browser.

Accounting GAS URL